This job ad has been posted over 40 days ago...
Administrative Assistant
at KUBRA in Mississauga
KUBRA develops and markets Customer Communication Management (CCM) solutions via a portfolio of business process outsourcing, information software, and professional services. KUBRA's integrated solutions enable companies to compose, deliver, manage and process complex, high-volume, personalized information assets for maximizing the customer relationship management potential of each and every customer contact.
Customer Communication Management (CCM) is an evolving solution category that forms the foundation for effective inbound and outbound communication - the seamless integration of accurate data, personalized messaging, multi-channel delivery, settlement, customer care, and internal business processes.
KUBRA is one of the leaders in the capture, management, distribution and payment of electronic and paper-based documents in North America. We are a rapidly growing company that needs an energetic Executive Assistant to support a team of 7 senior-level executives.
KUBRA is seeking hard-working, creative go-getters who thrive in a team environment. We are a rapidly growing company that needs an energetic Administrative Assistant to join our team.
Key Responsibilities
• Respond to telephone, in person or electronic enquiries
• Co-ordinate and schedule meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation of supporting documents
• Co-ordinate travel arrangements
• Prepare correspondence, presentation materials, project planning and development, and various reports
• Plan, organize, and follow-up on invitations to business functions and events
• Provide general information to clients and the public
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs
• Receive and distribute incoming mail
• Send and receive messages and documents using fax machine, mail and email
• Sort, process and verify applications, receipts, expenditures, forms and other documents as needed
• Key in, edit, proofread and finalize correspondence, reports, statements, invoices, forms, presentations and other documents
• Track and maintain all WSIB and insurance certificates
• Participate as a member of the Health and Safety Committee for the Canadian facility
• Participate as a member of the Social Committee for the Canadian facility and monitor the U.S. Social Committees’ activities and events
• Act as a back-up to the Executive Assistant
• Other duties may be assigned
Requirements
• College Diploma/Certificate in Business Administration or related discipline
• Minimum 1 year of experience as an Administrative Assistant
• Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to take initiative and work proactively under minimal supervision
• Superior organizational skills with a meticulous attention to detail
• Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment
• Solid multi-tasking skills with the ability to manage and balance large volumes of work
• Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise
• Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts
• Ability to work with sensitive and confidential material
• Strong communication skills, both written and verbal
• Ability to plan, research topics and be creative
KUBRA has been awarded the Ernst & Young Entrepreneur of the Year award within the Technology and Communications category for 2010.
KUBRA is a fast-growing company that offers an exceptional work environment, a competitive benefits package, and opportunity for growth and development.
Interested applicants are invited to submit their resume and cover letter through the link provided. KUBRA thanks all those who apply, however only those applicants selected for an interview will be contacted.
Customer Communication Management (CCM) is an evolving solution category that forms the foundation for effective inbound and outbound communication - the seamless integration of accurate data, personalized messaging, multi-channel delivery, settlement, customer care, and internal business processes.
KUBRA is one of the leaders in the capture, management, distribution and payment of electronic and paper-based documents in North America. We are a rapidly growing company that needs an energetic Executive Assistant to support a team of 7 senior-level executives.
KUBRA is seeking hard-working, creative go-getters who thrive in a team environment. We are a rapidly growing company that needs an energetic Administrative Assistant to join our team.
Key Responsibilities
• Respond to telephone, in person or electronic enquiries
• Co-ordinate and schedule meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation of supporting documents
• Co-ordinate travel arrangements
• Prepare correspondence, presentation materials, project planning and development, and various reports
• Plan, organize, and follow-up on invitations to business functions and events
• Provide general information to clients and the public
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs
• Receive and distribute incoming mail
• Send and receive messages and documents using fax machine, mail and email
• Sort, process and verify applications, receipts, expenditures, forms and other documents as needed
• Key in, edit, proofread and finalize correspondence, reports, statements, invoices, forms, presentations and other documents
• Track and maintain all WSIB and insurance certificates
• Participate as a member of the Health and Safety Committee for the Canadian facility
• Participate as a member of the Social Committee for the Canadian facility and monitor the U.S. Social Committees’ activities and events
• Act as a back-up to the Executive Assistant
• Other duties may be assigned
Requirements
• College Diploma/Certificate in Business Administration or related discipline
• Minimum 1 year of experience as an Administrative Assistant
• Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to take initiative and work proactively under minimal supervision
• Superior organizational skills with a meticulous attention to detail
• Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment
• Solid multi-tasking skills with the ability to manage and balance large volumes of work
• Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise
• Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts
• Ability to work with sensitive and confidential material
• Strong communication skills, both written and verbal
• Ability to plan, research topics and be creative
KUBRA has been awarded the Ernst & Young Entrepreneur of the Year award within the Technology and Communications category for 2010.
KUBRA is a fast-growing company that offers an exceptional work environment, a competitive benefits package, and opportunity for growth and development.
Interested applicants are invited to submit their resume and cover letter through the link provided. KUBRA thanks all those who apply, however only those applicants selected for an interview will be contacted.
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Published at 14-02-2012
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